PrismPRD Terms of Service
Last Updated: July 7, 2026
These Terms of Service ("Terms") form a binding agreement between Diothas Systems, LLC ("Diothas," "we," "us," or "our"), the provider of PrismPRD, and the individual or entity accessing or using the Service ("Customer," "you," or "your").
If you use the Service on behalf of a company or other legal entity, you represent that you have authority to bind that entity, and "you" refers to that entity.
If you have entered into a separate written agreement with Diothas governing your use of the Service, that agreement controls in the event of any conflict with these Terms.
1. The Service
"Service" means PrismPRD's cloud-based software platform, including related applications, the website at prismprd.com, AI features ("Prism Clarity"), exports, integrations, and support.
The Service is currently offered as a public beta and is provided on an "as available" basis. Diothas does not guarantee uninterrupted availability, uptime, or error-free operation. We may modify, suspend, or discontinue any part of the Service at any time for operational, security, legal, or maintenance reasons.
2. Accounts and Workspaces
2.1 Eligibility
You must be at least 18 years old (or the age of majority in your jurisdiction) to use the Service.
2.2 Account Responsibility
You agree to provide accurate and complete registration information, keep it current, and, where required, verify your email address before accessing the Service. You are responsible for all activity under your account and for maintaining the confidentiality of your login credentials.
2.3 Workspaces and Team Accounts
If you create or join a workspace or team account, designated administrators may manage membership, permissions, billing, and access to Customer Content. You are responsible for ensuring that all users associated with your workspace comply with these Terms.
3. Acceptable Use and Restrictions
You may not (and may not permit others to):
- Use the Service in violation of any law or regulation.
- Reverse engineer, decompile, or attempt to extract source code, underlying models, or system architecture (except where prohibited by law).
- Scrape, crawl, or systematically extract data or Output.
- Use the Service to develop, train, or improve a competing product or service.
- Attempt model extraction, prompt harvesting, or replication of the Service.
- Interfere with, disrupt, probe, scan, or test the vulnerabilities of the Service.
- Circumvent usage limits or rate limits.
- Upload unlawful, infringing, defamatory, fraudulent, or misleading content.
- Upload highly sensitive regulated data (e.g., full payment card numbers or regulated health data) unless expressly authorized in writing.
We may suspend, restrict, or terminate access if we reasonably believe there has been a violation of these Terms, a security risk, non-payment, abuse, or if required by law.
4. Customer Content
4.1 Ownership
"Customer Content" means content you or your users submit to the Service, including requirements, prompts, documents, files, integration data, and stored outputs. As between you and Diothas, you retain ownership of your Customer Content.
4.2 License to Provide the Service
You grant Diothas a limited, non-exclusive license to host, copy, process, transmit, and display Customer Content solely as necessary to provide, secure, and maintain the Service and as otherwise permitted by these Terms.
4.3 Responsibility
You represent and warrant that you have all rights necessary to provide Customer Content and that its use in connection with the Service does not violate any law or third-party rights.
4.4 Company Confidential Information
You may choose to store company confidential or proprietary information in the Service. You are responsible for ensuring you have the right to submit such information and for complying with your own confidentiality obligations. Diothas will treat Customer Content that is designated or reasonably understood to be confidential as confidential, will not disclose it to third parties except as needed to provide the Service (including our subprocessors) or as required by law, and will apply reasonable administrative, technical, and organizational safeguards to protect it (see Section 7). You remain in control of your data: you may export it at any time or use the local-storage option to keep working files on your own device instead of in the cloud. Do not submit confidential information that you are contractually or legally prohibited from sharing with a third-party service provider.
5. AI and Machine Learning Features
The Service includes artificial intelligence and machine learning features ("Prism Clarity") that generate suggestions, drafts, recommendations, and other outputs ("Output"). Output is generated with the assistance of a third-party AI provider (Anthropic) acting as our subprocessor, which processes the text you submit for refinement.
You acknowledge and agree:
- Output may be inaccurate, incomplete, misleading, or offensive.
- Output may not reflect current laws, standards, or best practices.
- Output does not constitute legal, financial, technical, or professional advice.
- You are solely responsible for reviewing, validating, and approving all Output before relying on or distributing it.
- You assume all risks associated with use of Output.
- Diothas is not responsible for decisions made or actions taken based on Output.
We do not use Customer Content to train general AI models. We may use aggregated and de-identified data derived from use of the Service to operate, maintain, and improve the Service, and will not attempt to re-identify de-identified data except as required by law or to validate de-identification. Output may not be unique, and similar output may be generated for other users. The entire risk arising out of use or performance of the Service and Output remains with you.
6. Integrations and Third-Party Services
If you enable integrations with third-party services, you authorize Diothas to access and process data from those services as necessary to provide the integration. The Service also relies on third-party hosting and AI providers. Third-party services are governed by their own terms and privacy policies, and Diothas is not responsible for third-party services, outages, changes, or data practices.
7. Privacy, Security, and Data Protection
We process account and usage data to operate, secure, and improve the Service, and we do not sell your Customer Content. We protect data using current, industry-standard practices, including encryption in transit (HTTPS/TLS), hashed passwords, parameterized database access, restricted infrastructure access, and encryption at rest provided by our hosting infrastructure. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. A Data Processing Addendum (DPA) is available on request and, where it applies, controls over these Terms for matters relating to personal-data processing.
8. Subscriptions, Billing, and Promotions
During the public beta, the Service is provided at no charge and beta accounts receive Professional features. When paid plans launch, subscriptions will automatically renew unless canceled before renewal, and fees will be non-refundable except as required by law. We may change pricing upon at least 30 days' notice, effective at the next renewal term. Promotional offers and codes have no cash value, are non-transferable, may not be resold, may be revoked for misuse, and may be subject to additional terms.
9. Intellectual Property
The Service, including software, AI systems, design, and underlying technology (excluding Customer Content), is owned by Diothas Systems, LLC and its licensors. Subject to these Terms, we grant you a limited, non-exclusive, non-transferable right to access and use the Service during your subscription term. Nothing in these Terms creates a partnership, joint venture, fiduciary, or agency relationship.
10. Data Retention and Loss
You are solely responsible for maintaining independent backups of Customer Content; the local-storage option lets you keep working files on your own device. Diothas does not guarantee data retention, availability, or recovery following suspension or termination, and — because the Service is in beta — you should not rely on it as your sole system of record.
11. Disclaimer of Warranties
THE SERVICE AND OUTPUT ARE PROVIDED "AS IS" AND "AS AVAILABLE." TO THE MAXIMUM EXTENT PERMITTED BY LAW, DIOTHAS DISCLAIMS ALL WARRANTIES, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.
12. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, DIOTHAS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFITS, REVENUE, DATA, BUSINESS OPPORTUNITY, OR GOODWILL. DIOTHAS'S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) THE TOTAL AMOUNT PAID BY YOU TO DIOTHAS IN THE 12 MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (B) IF YOU ARE USING A FREE PLAN, ONE HUNDRED U.S. DOLLARS ($100). THESE LIMITATIONS APPLY REGARDLESS OF THE THEORY OF LIABILITY.
13. Indemnification
You agree to defend and indemnify Diothas against third-party claims arising out of: (1) your Customer Content, or (2) your violation of these Terms or applicable law.
14. Dispute Resolution and Arbitration
Before filing a claim, you agree to attempt informal resolution by contacting support@PrismPRD.com. Except for claims seeking injunctive relief or eligible for small-claims court, disputes will be resolved by binding arbitration on an individual basis. You waive any right to participate in class or representative actions. The Federal Arbitration Act governs interpretation and enforcement of this section.
15. Governing Law
These Terms are governed by the laws of the State in which Diothas Systems, LLC is organized, without regard to conflict-of-laws rules. For disputes not subject to arbitration, the state or federal courts located there have exclusive jurisdiction.
16. Force Majeure
Diothas is not liable for delays or failures caused by events beyond its reasonable control, including internet outages, labor disputes, governmental actions, or third-party service failures.
17. Assignment
You may not assign these Terms without prior written consent. Any attempted assignment in violation of this section is void.
18. Entire Agreement
These Terms, together with any applicable Privacy Policy, Data Processing Addendum, and security documentation, constitute the entire agreement between you and Diothas unless replaced by a separate written agreement.
19. Contact
Questions about these Terms? Email support@PrismPRD.com or visit diothassystems.com.
This document mirrors a standard self-serve SaaS Terms of Service and is provided as a good-faith template for the PrismPRD beta. It is not legal advice; Diothas Systems should have it reviewed and finalized by qualified counsel — including the governing-law state, arbitration provisions, and privacy/DPA documents — before general release.
